Vendors

Interested in being a vendor for the 2025 Fair?

Are you ready to showcase your culinary creations or unique products to a vibrant audience? The 2025 Fair is the perfect opportunity to elevate your brand and connect with thousands of enthusiastic visitors! We invite food and commercial vendors to apply and be part of this exciting event.

Whether you’re a food truck or have a product to sell, your participation will add to the fair’s dynamic atmosphere. Enjoy the chance to engage with a diverse crowd, promote your offerings, and create lasting memories.

Don’t miss out on this opportunity to shine! Email Tamara Crain at tamara.crain@ncagr.gov now to get more information about the 2025 Fair experience. Let’s make this year’s event unforgettable together!

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General Vendor Information

2024 NC Mountain State Fair Commercial Exhibits & Concession Fees

Contract Requirements Pending When Issued

Rate Book

LP Gas

Insurance Example

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Helpful Reminders:

Ice machines in areas not permitted as food stands are required to be kept locked.
A back flow preventer is required for each hose attached to a water supply.
Food prep is required to take place in a permitted area- Not in the stock trailer area nor camper.
Any food storage items must be locked when unattended. (Ex. Freezers, refrigerators)
All food concessionaires must keep their used cooking grease in a container until Lessee can take it to be disposed into the Grease Containers located on the fairgrounds. Lessee will provide a separate hose for grease drainage and a separate hose for water drainage. The Commercial Exhibits and Concessions Office will provide the location of the Grease Containers.
No movement of propane tanks on fairgrounds during Operating Hours. Propane tanks must be secured and transported in an upright position before gates open or after closing hours.
No glass beverage bottles are allowed on the fairgrounds for sale or usage unless approved by Fair Management.
Invoices for food will be required. Be sure to keep them with your permit.
Inside vendors handling food are required to have a handwashing station.
Vendors are responsible for trash cans to meet inspection requirements. Fair trash cans are for the fair going public.
Grease disposal must be placed in the properly marked receptacles. Cooking oil should be free of food scraped to ensure receptacles do not clog. DO NOT pour oil into gray water lines. DO NOT leave containers with grease beside receptacles.
All vehicles making deliveries must be off the Independent Midway thirty (30) minutes prior to the opening of the fair gates and no vehicle will be allowed further than the designated parking area. This rule will be strictly enforced for your own well-being as well as the safety of visitors and workers.
No matter what you do – What you sell – or where you are located at the fair – Remember “BE CUSTOMER FRIENDLY” – It Pays!
Please make an effort to find out what will be taking place, and the location each day. We have “Information Booths” on the fairgrounds, but when someone asks you a question – You become the “Information Booth” at that place and time.
Commercial Exhibitors or Concessionaires leaving or closing early or not manning their space locations without prior permission of the Commercial Exhibits and Concessions Manager will forfeit their right to be invited back next year.
Make sure you have enough help to stay open.